![]() Generally, these tools provide greater security than cloud sharing since the encrypted file is outside your environment for only a short period. The free version of WeTransfer, another file sharing app that stores your files on its servers, allows file sizes up to 2GB. ![]() The main downside of Dropbox Transfer is that the free version has a comparatively small file size limit of 100MB. A copy of your file will remain on Dropbox servers for a week, unless you set a shorter time frame. You can send a link to access the file, or you can email the file directly to your recipient. Finally, files on the cloud are more vulnerable to hacking than locally-stored and shared files. Plus, it can be expensive: the free plans have storage and file size limits and might lack some of the more advanced collaboration tools, like approval workflows. It's also ideal when you want people to be able to edit a file: cloud sharing apps often have version control, approval workflows, and local syncing.Ĭons: Managing the permissions in cloud sharing can become a headache and could lead to some oversharing. Ideal use case: If you and your team or clients are already working together in a cloud environment that offers document sharing, using that same tool is the simple and efficient option. If team file collaboration is your priority, select a tool designed with collaboration in mind. ![]() A cloud-based app built as a backup-and-archive storage tool may offer some limited sharing functionality, but that's not its purpose. One last note: when you're shopping through cloud sharing options, don't conflate cloud storage with cloud sharing.
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